BOD Meeting May 10, 2018
BOD Present: Cheryl Doran, T.J. Mueller, Ken Sallot, Forrest Wilson, Bob Shulte, Al Clements, Jon Bernot
Members present: Joe Citelli, Richard Black, Jason Black, Jon Lillistolen, Richard Blackburn
Called to order 7:39 pm
Motion to approve minutes as amended from February meeting,Unanimous.
Treasurer’s report: Report for period 2/1/18 to 5/10/18
Gross income, $20k. $9k of which was the Sidewinder raffle.
Expenses, roughly $14.5k
Hart Workshop – $1500 ($1300 was covered by sponsors)
Bank / Credit card fees ($700)
Manager salary ($2400)
Office supplies, including new card printer (“Stephanie”), $2600
UWS (postage, printing, layout), $4k
Store inventory ($1500)
Hobby & Hobby ($1400)
Things of note: New card printer has been purchased and been in use the last few weeks. Adam has named it Stephanie.
The Hart Workshop was a huge success. Every bit of feedback I received on it sounded positive, we need to do more of these.
Our nsscds.org domain was renewed by TJ at Dayo and expires on May 26, 2019, I sent him a thank you note for this. Currently, the domain registration has Cheryl’s email address for both the technical and administrative contact, which means only Cheryl can reset the account login, or update the domain. I would like to propose that the management of the domain be transferred from any individual’s specific email address (i.e. “cccheryld@aol.com” to role based email addresses, with the following addresses:
Administrative contact: “cdsmanager@nsscds.org”
Technical contact: “webmaster@nsscds.org”
Additionally, I would like to propose a motion that future subscriptions to software, cloud based services, etc. be registered under role email addresses that can be transferred as the individuals in the roles change (“treasurer@nsscds.org”, “secretary@nsscds.org”, etc).
Final thing: I’ve requested this twice before, and am requesting it a third time. Can we get a new conservation pamphlet sometime over the next calendar year? We have the budget.
Ken made a motion to require future subscriptions for things like software and services to use board role email addresses, like position@nsscds.org. Cheryl seconded, unanimous.
Secretary report: Nothing to report
Bob (volunteer report): Awards committee not keeping up. Accident investigation being done by DAN. Peter Buzzacott is retiring, and moving back to Australia. Sump committee, John Lillistoled did a vertical workshop at the winter workshop. Conservation committee will be chaired by Ken Sallot. Need a volunteer to run the next winter workshop.
Vice Chair report: TJ made a motion to supply a large photo of an underwater cave, for the cost of $150 to hang in the NSS headquarters. Cheryl seconded. Unanimous.
Jason Black is working on a NSS-CDS calendar for next year.
It was brought to the board’s attention that access to an unnamed system was currently suspended. It was mentioned that that the entity involved in facilitating access by cave divers to the property was in ongoing negotiations with the landowner and that it would be best to leave it to them unless they requested assistance from the NSSCDS.
CDS only membership about 200 at the present time. NSS-CDS membership staying about the same.
Gary Schindle, president of the NSS discussed CDS only membership. Grottos have always allowed grotto only membership, and the NSS has no problem with the CDS only membership.
Bob asked if all voting members of the CDS should also be NSS members. Gary is going to research, and get back to us.
Al (properties) reported 276 waivers for Cow spring. He recruited some new members at TekDive Usa. There will be a cleanup at School Sink June 2nd at 9am.
Jon (training) Just had the quarterly instructors meeting. The card fee has been increased. All training materials will be downloadable open source on the website, but will also be available as hard copy in the store.
Cheryl and Gary will give a CDS, and NSS update at the conference.
We discussed printing C-cards at various diveshops. TDI offered to help with that.
Cheryl has contracts from the attorney for putting our properties into holding companies. There will be a management company the first year. The LLCs will have ability to change bylaws and determine who will serve on the board. It will give an added layer of protection.
Al has two possible School Sink managers.
Ken made a motion to open School Sink by June 2. Seconded by Al. Passed with Cheryl against, and Bob abstaining.
Motion to table bylaw changes by? Seconded by Forrest. Passed Ken abstained, Bob voted nay.
Cheryl made a motion to order warning signs. Jason Black offered to donate some. Motion was withdrawn.
Al will take a paper warning sign to Devil’s Den.
Forrest will bring the last sign we have to Ken to put in Little river.
Jon made a motion to reimburse Ken and Al for attending TekDive USA. Cheryl seconded. Passed. Ken and Al abstained.
Jon made a motion to hold $600 per site for operations and maintenance., as a donation to the property LLCs. Ken seconded. Passed. Bob abstained.
FW made a motion to adjourn, everyone seconded.
Adjourned at 9:20.